Printer Rentals for Events, Conferences and Business Use

ETR offers dependable printer rentals for conferences, trade shows, corporate offices, and training programs. Whether you need high-speed monochrome printing, vibrant color output, or specialized label printing, our printer rental solutions are designed to support modern business and event requirements.

Organizations frequently rent printers when they need temporary printing solutions for badge printing, marketing materials, reports, and operational documents. Renting allows companies to avoid upfront hardware costs while ensuring access to reliable, business-grade printing equipment.

Many clients request printer rental for conference badge printing, printer rental for trade show registration desks, laser printer rental for corporate offices, and color printer rental for marketing materials. Rentipads can provide single units or multiple printers for large-scale events and business

Nationwide Delivery & Set up.

Short-Term Rentals.

Bulk Orders Available.

Popular Printer Models Available for Rental

Epson ColorWorks TM-C3500 Label Printer

The Epson ColorWorks TM-C3500 is designed for on-demand color label printing, making it an excellent choice for events, product labeling, and barcode applications. This printer is widely used when organizations require high-quality labels with fast turnaround times.

Typical specifications include inkjet color printing technology, print resolution up to 720 × 360 dpi, print speeds up to 4 inches per second, USB and Ethernet connectivity, and support for custom label sizes. It is commonly used for Epson label printer rental for event badge printing, color label printer rental for product labeling, and barcode label printer rental for conferences.

HP Color LaserJet Pro M281

The HP Color LaserJet Pro M281 is a versatile all-in-one color printer designed for business environments that require printing, scanning, copying, and faxing capabilities. Its compact design makes it suitable for office and event use.

Typical specifications include color laser printing, print speeds up to 22 pages per minute, wireless connectivity, touchscreen control panel, and high-quality color output. Organizations frequently request HP color laser printer rental for office use, color printer rental for marketing brochures, and multi-function printer rental for business meetings.

HP Color LaserJet Enterprise M553n

The HP M553n is a high-performance enterprise color printer designed for fast and efficient printing in demanding environments. It is ideal for businesses that require consistent, high-volume color printing.

Typical specifications include print speeds up to 40 pages per minute, high-resolution color output, advanced security features, large paper capacity, and Gigabit Ethernet connectivity. This model is often used for high volume color printer rental for conferences, HP enterprise printer rental for corporate events, and fast color laser printer rental for trade shows.

HP LaserJet Pro M404n Monochrome Printer

The HP M404n is a reliable monochrome laser printer designed for fast black-and-white printing. It is commonly used for office documents, reports, and operational printing tasks.

Typical specifications include print speeds up to 40 pages per minute, high-resolution monochrome output, USB and Ethernet connectivity, and energy-efficient operation. Businesses frequently request monochrome printer rental for office documents, black and white printer rental for training programs, and laser printer rental for administrative tasks.

Why Rent Printers from ETR ?

24/7 Tech Support

Trusted and trained live Printer solutions and Audio Visual technicians on standby for your entire event.

Nationwide Delivery

We provide nationwide event rentals, shipping Printers directly to venues, hotels, convention centers and offices across the U.S.

Event-Ready Configuration

Every Printer is tested, and configured for Networking before delivery—saving you time and eliminating technical surprises.

Flexible Short-Term Rentals

From one-day events to multi-week conferences, & meetings our flexible rental terms match your schedule and budget.

Printer Rentals for Corporate Offices and Training

Companies frequently rent printers for temporary office setups, employee training sessions, and business projects. Renting printers ensures teams have access to reliable equipment without long-term commitments.

Common use cases include printer rental for corporate training workshops, printer rental for temporary office setups, office printer rental for business projects, and laser printer rental for document printing.

For complete office and training solutions, businesses often combine printers with laptop rentals, monitor rentals, and tablet rentals.

Printer Rentals for Conferences and Trade Shows

Printers play a critical role in event operations, particularly for attendee registration, badge printing, and document management. Reliable printing ensures smooth check-in processes and efficient event workflows.

Event organizers often request printer rental for event registration systems, printer rental for badge printing stations, laser printer rental for conference materials, and color printer rental for exhibitor handouts.

Many events combine printers with additional technology such as iPad rentals for check-in systems or digital kiosks for self-service registration.

Frequently Asked Questions – Printer Rentals

What types of printers do you offer for rent? +

We provide a wide range of professional printing solutions, including high-speed laser printers (color and B&W), heavy-duty multifunction copiers, specialized badge printers for events, and photo-quality inkjet printers.

Do the printer rentals include toner and paper? +

All rentals come with a starter toner or ink cartridge. For high-volume events, we provide extra supplies on a "pay-per-use" or "all-inclusive" basis to ensure you never run out of ink during your event.

Can you set up printers to work with our network? +

Yes. Our technicians can configure the printers for local Wi-Fi, hardwired ethernet, or create a dedicated print server to ensure all your devices can print seamlessly.

Do you provide badge printers for event registration? +

Absolutely. We offer specialized Zebra and Brother thermal printers designed specifically for fast, high-quality badge and lanyard printing at check-in desks.

Is technical support available if a printer jams? +

Yes. Every rental includes 24/7 remote technical support. For larger deployments, we can provide on-site technicians to manage paper loading, toner swaps, and troubleshooting.

Can I rent a multifunction printer (MFP) that scans and copies? +

Yes, our multifunction units are perfect for temporary offices and "war rooms," offering high-speed scanning, copying, and faxing capabilities in one footprint.

Do you deliver and set up the printers nationwide? +

Yes. ETR provides nationwide delivery to convention centers, hotels, and offices. We handle the heavy lifting, setup, and testing so the equipment is ready to use immediately.

Can I rent a printer for just a one-day event? +

Yes. We offer flexible daily, weekly, and monthly rental terms to accommodate everything from a single-day seminar to long-term corporate projects.

Best Printers for Hire

Over the years our clients and business professionals have shown a preference for renting Printers for specific use.
And we would like to share the following list of best printers for events.

Cost to Rent a printer

Understanding the basis for printer rental cost is important to minimize the cost of renting printers. The factors that contribute to the total cost- are cost of Printer rental plus the cost of metered copies. On average a multi-function printer costs $395 plus three cents per copy. This pricing is strictly for reference only.

Actual cost will vary depending upon printer speed and installation requirements. Most office printers are available for rent by day, week, or month and with metered print services. Special discounted pricing is available for Non-profit entities. Please get a free quote now.

Copier Rentals

According to Ariaav, businesses and meeting planners rent Copiers at trade shows to print brochures and timetable schedules. Many exhibitors also use Copiers with automatic feeders to print multiple copies of documents to speed up the process. To conserve capital expense, businesses find Short Term Copier rental as an ideal solution for events. Moreover, Copier rentals are available for both color and Black &White printing applications. Xerox Copiers rentals are favored by exhibitors for ease of use and cost-efficient printing solutions.

To rent a Copier for a day or week, please contact our trained technician at ETR. Color Printer and copier rentals are also available for one day with a limited print plan included.

What Works Best? Multi-Function Printer Rentals or Desktop Printer

Ask Event Technology Rental what is best to use for small batch printing, what works for networked printers at a trade show? All this stuff excites us! So, if you have a need for multiple number of multi-function printer rental need, we would love to chat with you. You can fill out the quick quote form and we’ll get back to you quickly.

Laser Printer Rental

Laser printers produce professional-quality business prints with bold, crisp text and sharp images. Rent HP 401 N laser printer which is ideal for a 3000-page recommended monthly page volume. You will save money by saving energy—HP Auto-On/Auto-Off Technology powers your printer up and down automatically. Also save time with easy-to-install toner cartridges and save more with high-capacity cartridges.

Latest Printer Rentals

ETR and Aria is proud to present latest Printing innovations from HP, Sharp and Xerox. HP’s latest M601N and HP M601 N printer rentals are now available for short term rentals along with multi-function printers. Also, HP Scanner rentals are immediately available to businesses and meeting planners. In addition to the existing model, we will roll out new Xerox printers as soon as Xerox releases them.

Printer Rentals Accessories

Printer rental accessories are as important as Printers themselves. With rental of multiple Printers at any event, networking is unavoidable. Fortunately, there are plenty of options available to reliably network many printers at the same time. We can network dozens of printers with wireless technology.
Another especially useful device is a scanner that works with most printers. The Epson Scan Jet 1500 GT scanner is an ideal solution for scanning originals. To Rent Epson Scanner, please get a quick quote today.

Printer Event Related Rental Products

Complete your event with Laptops, Tablets, Monitors, iPad Kiosks, iPhones and Wi-Fi rentals. ETR is Your one stop destination for all AV needs.

Nationwide Printer Rental Services

Event Technology Rentals with locations in Chicago and Las Vegas has a nationwide distribution network to deliver Printers and copiers at your venue. Whether you need a few dozen Multi-function Printers rental in Chicago or one hundred Badge Printers in New York, you can be rest assured with our timely & professional service. Compare our Printer rental cost in your city and get the most competitive price quote now.

In addition to Printers & Copiers, we provide comprehensive technology rentals of Laptops, Computers, Video walls, Digital Displays and Audio-visual services.

Get a Free Quote Now.

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