Chicago Printer Rentals for Trade Shows & Corporate Projects

Are you searching for reliable printer rentals in Chicago? Event Technology Rentals (ETR) provides enterprise-grade printing and copying solutions for exhibitors at McCormick Place, legal teams in The Loop, and corporate events across the Chicagoland area. From high-speed multifunction copiers to compact desktop inkjets, we deliver ready-to-use hardware directly to your venue.

Based in Vernon Hills, IL, our local facility allows us to provide rapid delivery, onsite setup, and same-day emergency support to Downtown Chicago and the surrounding suburbs. We don’t just deliver equipment; we provide the “plug-and-play” technology infrastructure your project demands.

  • Daily weekly & Monthly Rentals
  • Best Price Guarantee
  • 24/7 Tech Support
  • Bulk Orders- 100s Printers in Stock
HP Color Printer for Events
HP Color Printer for Events

HP Color Printer

Printer Rentals for Events and Trade Shows

Black  and White Printer Rentals

Epson Badge Printer for Registration

Color Badge Printers

Copiers and Multi Function Printer Rentals for Events and Trade shows

Multi-Function Printer Rentals

Enterprise Grade Printers for Chicago Events

We offer a wide range of Printers to fit your specific needs and budget.

Available options include:

HP Color Jet Printer, Epson Badge Printers, Black and White Printers and Multi- function Printers.

All Printers can be configured with: Networking software and Custom Security settings and restrictions.

 

Most Trending Printers for Rent

Below are four examples of our most sought-after printer rentals, along with their specifications and applications:

1. HP Color LaserJet Pro MFP M479FDW Printer AIO Color

The HP Color LaserJet Pro MFP M479FDW is a versatile all-in-one color printer.

  • Specifications:
    • Print, scan, copy, and fax capabilities.
    • Print speed of up to 28 pages per minute (ppm).
    • Wireless connectivity with mobile printing options.
    • High-resolution output for crisp documents and graphics.
  • Applications:
    • Ideal for printing marketing materials and product brochures at trade shows.
    • Perfect for training sessions where documents need to be quickly reproduced.
    • Excellent for conventions where attendees require on-site document services.

This all-in-one printer is perfect for multi-functional tasks. It helps streamline your workflow by handling several functions in one machine. Its wireless features also allow easy integration with mobile devices.

2. HP M553N 40PPM Color LaserJet Printer

The HP M553N is a high-speed production printer designed for heavy-duty printing.

  • Specifications:
    • Prints up to 40 pages per minute in color.
    • Robust duty cycle suitable for large volume print jobs.
    • Network connectivity for shared use across multiple workstations.
    • Advanced security features to protect sensitive information.
  • Applications:
    • Ideal for conventions with high printing demands.
    • Perfect for trade shows where promotional materials need to be produced on the spot.
    • Suitable for corporate training events that require fast, high-quality document printing.

This printer is a workhorse for any event. It offers rapid production without sacrificing print quality. Its network connectivity enables it to be used by multiple teams simultaneously.

3. Brother QL-820NWB Label Printer – Badge Printer

The Brother QL-820NWB is a dedicated label and badge printer that delivers reliable performance.

  • Specifications:
    • Prints high-resolution labels and badges with precision.
    • Wireless connectivity for easy setup and use.
    • Fast printing speeds that reduce wait times.
    • Compact design ideal for limited space at trade shows and conventions.
  • Applications:
    • Perfect for printing attendee badges at conventions.
    • Ideal for trade shows where on-demand labeling is required.
    • Useful in training sessions for printing quick identification tags and labels.

This badge printer is highly efficient. Its compact design ensures it fits in any setup, even when space is at a premium. Wireless functionality adds convenience and flexibility to your event.

4. Epson Color Works TM-C3500 Badge/Label Printer

The Epson Color Works TM-C3500 is a high-performance badge and label printer.

  • Specifications:
    • Prints in full color with high resolution for professional-quality badges and labels.
    • Supports a variety of media types, including continuous rolls and pre-cut labels.
    • High-speed printing capabilities to keep up with fast-paced events.
    • Robust design for long-duration uses in busy environments.
  • Applications:
    • Ideal for large conventions where badge printing is essential.
    • Perfect for trade shows requiring consistent, high-quality labeling.
    • Suitable for training events where quick, on-demand printing is needed.

The Epson TM-C3500 stands out for its vibrant color output and speed. It ensures that every printed badge and label meets professional standards. Its versatility makes it a valuable asset at any event.

Serving Major Chicago Venues & Districts

Serving Hotels, Convention Halls and Businesses for Event Rentals

We don’t just ship Printers; we provide onsite intelligence at the city’s most iconic venues:

  • McCormick Place: We understand the complex logistics of the North, South, West, and Lakeside Centers.

  • Navy Pier: Seamless delivery for Festival Hall exhibitions.

  • The Loop & River North: Same-day delivery to hotels like the Hyatt Regency, Sheraton Grand, and Hilton Chicago.

  • O’Hare & Rosemont: Expert support for events at the Donald E. Stephens Convention Center.

FAQ for Chicago Printer Rentals

Yes. We are experts in McCormick Place logistics. We deliver, set up, and test your printer directly at your booth or meeting room, ensuring it is ready for use before your event starts.
All rentals include a full toner cartridge plus a spare backup at no extra cost. We can also provide high-quality paper stock upon request so you are fully prepared from day one.
With our warehouse located nearby in Vernon Hills, we can often accommodate same-day or next-day delivery requests for The Loop, River North, and O'Hare-area hotels and offices.
Our Chicago inventory includes high-speed Black & White and Color laser printers, Multifunction Copiers (MFP) for scanning and copying, and specialized badge/label printers for attendee registration.
Absolutely. Every rental includes 24/7 technical support. If a problem cannot be fixed over the phone, our local Chicago technicians can provide a rapid onsite hardware replacement.
Yes, most of our fleet is Wi-Fi enabled and supports AirPrint and mobile printing. We can also provide wired networking solutions for events requiring higher security or stability.
Yes. We specialize in litigation support, providing high-volume multifunction copiers and scanners for temporary offices and legal war rooms in Downtown Chicago with flexible weekly or monthly terms.
Security is our priority. Every printer undergoes a certified data wipe and factory reset upon return to our facility to ensure all sensitive business information is permanently erased.

The ETR Advantage in Chicago

  • Onsite Delivery & Setup: We manage the technical logistics, ensuring your printers are networked and tested before you arrive.

  • Full Toner Supplies: Every rental includes a full toner cartridge plus a backup at no extra cost to ensure zero downtime.

  • Best Price Guarantee: We are committed to value and will beat any verified local competitor’s quote by 10%.

24/7 Tech Support

Our Chicago-based technicians are on call to handle everything from driver issues to hardware swaps.

Local Adavntage

Our proximity to the city means lower shipping costs and faster response times for our Illinois Clients.

 

Event-Ready Configuration

We pre-configure your Printers with Net work settings, security protocols, and proprietary software.

 

Flexible Short-Term Rentals

From one-day events to multi-week conferences, & meetings our flexible rental terms match your budget

Printer Accessories & Add-ons

Complete your Printer rental with essential accessories:

  • Long Printer Cables

  • Networking Hubs

  • Badge Printers

  • Extra Toner Supplies

  • On-site event support technicians

We can bundle Printers with other rentals like computers laptops, monitors, TVs, and interactive kiosks for a complete event technology setup.

Accessories and Add-ons for Event Rentals

Extended Printer Rental Service for Chicago?

Laptop Rental Near Me in Chicago

Event Technology Rentals is proud to announce extended Printer Rental Service with delivery & setup in Chicago and major cities in Illinois. We also offer the latest Laptops, Projectors, Apple iPhones, iPads, Tablets, Notebook Computers, Video walls and AV Rental in the following cities in Illinois.

Chicago, Aurora, Rockford, Joliet, Naperville, Springfield, Peoria, Elgin, Waukegan, Cicero, Champaign, Bloomington, Decatur, Arlington Heights, Evanston, Schaumburg, Bolingbrook, Palatine, Skokie, Des Plaines, Orland Park, Tinley Park, Oak Lawn, Berwyn, Mount Prospect, Wheaton, Normal town, Hoffman Estates, Oak Park, Downers Grove, Glenview, Belleville, Elmhurst, DeKalb, Moline, Lombard, Buffalo Grove, Urbana.

Chicago Printer Rental Event Related Products

Complete your event with Laptops, Tablets, Monitors, iPad Kiosks, iPhones and Wi-Fi rentals. ETR is Your one stop destination for all AV  needs.

Get a Free Quote Now.

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